Certificates of Acceptance

A Certificate of Acceptance (COA) is a mechanism for the acceptance of building work that has been carried out without a Building Consent. It provides verification for the owner of a building that part, or all, of specified building work complies with the Building Code.

A Certificate of Acceptance can be issued where:

  • Building work has been carried out in urgency to avoid health and safety risks.
  • Work that required building consent was carried out after 1 July, 1992 without a building consent.
  • An approved private Building Consent Authority or Building Certifier is unable to issue a Code Compliance Certificate for work carried out under a building consent.
  • A Code Compliance Certificate cannot be issued for work carried out to a building that is open to members of the public, and for which a building consent was issued before 31 March, 2005.

A Certificate of Acceptance (COA) can be issued only if the work complies with the Building Code at the time the COA is applied for. It will list the work that the Council has inspected, and may also list items (exclusions) that the Council could not verify as complying with the Building Code.  

Apply for a Certificate of Acceptance

Your application will need to provide evidence of how the work complies with the Building Code, including those parts of the work that the Council cannot inspect.

All applications need to include the following:

  • Detailed plans and specifications from a Licensed Building Practitioner (link here to Licensed Building Practitioners)
  • Design and/or supervision certificates for:
    • Trusses
    • Engineering
    • Electrical
    • Plumbing
    • Drainage
    • Roofing and cladding installers
  • A current Certificate of Title
  • A report from a suitably qualified consultant on the applicable construction and compliance with the Building Code.
  • A letter from the present owner explaining why a building consent was not obtained (if applicable) prior to construction.

Submit the completed application forms by one of the following methods:

  • Take the application to the Customer Service Centre at 207 Lyndon Road East, Hastings. These applications will be handled in the same way as mail applications.
  • Mail the application to the Building Team, Hastings District Council, Private Bag 9002, Hastings 4156.  We aim to check mail applications within two days.

Once the Council has received an application and all necessary information including plans, specifications and reports, the project is reviewed by Building and Planning staff. Further information may be requested at this point.

After the COA has been reviewed an inspection will be arranged to verify compliance.

If the inspection passes, a COA may be issued for the entire structure or only the portion that meets the Building Code.

Fees and timeframe

Please refer to the Fees and Charges Schedule for the current fee.

If extra costs are incurred when processing an application, these costs will be passed on to the applicant.

Council must, within 20 working days of receiving an application for a Certificate of Acceptance, grant or refuse the application.

During that period it may request further information. Until that is supplied, the period of delay is not counted as part of the 20 days.

Building work carried out before 1 July 1992

A Certificate of Acceptance cannot be issued for building work identified as having been completed before 1 July 1992. There is no process available through Council for acceptance or qualification of this work.  

Where such building work is the subject of a building report in a sale and purchase agreement, you will need to obtain the services of a qualified person from the private sector to confirm the building work is safe and sound.